Buyer guide
How to read a rug quote and approve a sample
A comparable quote names the construction, material, design reference, sizes, quantities, weight and density, written tolerances, labels and packing, Incoterm and port, lead times and payment terms. At sample approval, check colour under stated lights, size, weight, skew, handle and finish, then treat the approved sample as the reference for bulk.
Last updated: 31 October 2026
What a quote should contain
A quote you can compare names the same things every time. Check that each line is present in writing before you compare any totals.
| Item | What to look for |
|---|---|
| Construction and material | Hand-knotted, hand-tufted, handloom, flatweave or jute; fibres named (wool, viscose, cotton and so on) |
| Design and colour reference | The approved sample or artwork the quote is based on |
| Sizes and quantities | Each size listed, with the quantity per design and colour |
| Weight and density | A target weight per piece or per area, with tolerance |
| Tolerances | Written size, weight and skew tolerances |
| Labels and packing | Your label, barcode or QR sticker, polybag or packaging, carton marks |
| Incoterm and port | For example FOB Nhava Sheva, with what is and is not included |
| Lead time | Sampling and bulk times stated separately |
| Payment terms | Stated before sampling |
| Validity | How long the quote holds |
We do not publish prices on this page. Costs depend on construction, material, size, density and quantity and are quoted per order.
What to check at sample approval
- Colour. A lab dip is approved before production. We check colour under standard viewing conditions D65 (daylight), TL84 (store light) and A (incandescent). Ask any supplier which lights they use.
- Size. Measure against the specification. Our tolerance is plus or minus 3%.
- Weight. Weigh the piece. Our tolerance is plus or minus 5% on weight.
- Skew. Check the corners. Our tolerance is 1 inch (about 2.5 cm).
- Handle, pile and finish. Judge by hand and in your own light, against your reference.
- Label and packing. Confirm the label, fibre content and country of origin wording and how the piece is packed.
Treat the approved sample as the contract
Once you approve, the sample becomes the reference for bulk. Write down what you approved (photos, measurements, weight, lab dip) and attach it to the purchase order. Changes after approval should be agreed in writing. Sampling takes 5 to 20 days and the cost is credited against your order; see the rug sampling process. Every piece in bulk is weighed and checked against the specification.
Related reading
See rug specifications for typical ranges, how to order for the full sequence and how to choose a rug manufacturer. Timelines are in lead time planning.
Request a quote
Send your design, size and estimated quantity. We reply within two business days, usually within one. Minimum order: 1 piece. Sampling cost is credited against your order. Payment: 50% advance, 50% before dispatch.
Buyer questions
Quotes and sample approval: your questions
Why compare specifications before totals?
Two quotes can differ because the weight, density or material differs. Check that each quote describes the same rug.
What should be written down at sample approval?
Photos, measurements, weight, the approved lab dip and any label or packing details, attached to the purchase order.
What tolerances do you work to?
Weight plus or minus 5%, size plus or minus 3%, skew 1 inch (about 2.5 cm).
What lights do you check colour under?
Lab dips are approved under D65 (daylight), TL84 (store light) and A (incandescent) before production.
Does the sampling cost count toward the order?
Yes. The sampling cost is credited against your order.
How long does a sample take?
5 to 20 days, including lab dips.
Can I change something after approval?
Agree it in writing before bulk starts, because bulk follows the approved sample.